The Funding Frontline Blog

by Erin MurphyOctober 28, 2025

Secure Federal Grants with This Complete Audit Checklist

If the thought of a federal grant audit makes your pulse quicken, you’re not alone. For many grant-funded organizations, the process can feel like navigating a maze of regulations, documentation requests, and compliance standards—often under the looming pressure of potential penalties or the dreaded “high-risk grantee” label.

At the center of this complexity lies the OMB’s Uniform Guidance (2 CFR Part 200)—the federal government’s framework for managing grants and ensuring accountability. It governs everything from allowable costs to subrecipient monitoring (more on that later), and it’s the foundation every grant manager must understand before audit season begins.

This article isn’t just another procedural checklist. It’s a strategic guide designed to help you think like an auditor, anticipate problem areas, and confidently demonstrate compliance. Whether you’re preparing for your Single Audit or strengthening your internal controls, this checklist will help you:

Gather the right documentation and evidence of compliance
Identify and address potential red flags before the auditor does
Strengthen financial management systems
Reduce the risk of disallowed or questioned costs

By the end, you’ll have a roadmap to turn audit preparation from a source of stress into a strategic advantage—keeping your organization trusted, compliant, and ready to secure future federal funding.

Federal Grant Audit FAQs
The Comprehensive Federal Grant Audit Checklist
Best Practices for Managing Federal Grant Audits

Stay compliant and stay confident. Grants Compliance Expert has you covered with real-time insights. Click to get started,

Federal Grant Audit FAQs

Navigating a federal grant audit can feel daunting—even for experienced grant managers. To help you prepare, here are key answers to the most frequently asked questions, based on Thompson Grants’ Single Audit Requirements Guide and the OMB’s Uniform Guidance.

What is a Single Audit?

A Single Audit is a comprehensive review that combines a financial statement audit with an assessment of compliance with federal program requirements. According to Thompson Grants’ guide, “A single audit is a rigorous review that combines a financial statement audit with an assessment of compliance with federal program requirements. It is required for any non-federal entity that spends $1 million or more in federal awards during a fiscal year for fiscal years starting Oct. 1, 2024.”

It’s called a “single” audit because it consolidates all of a grantee’s federal programs into one review rather than requiring separate audits for each award. A properly conducted Single Audit helps prevent:

Loss of funding
Repayment of disallowed or misused funds
Heightened audit scrutiny
Damage to organizational reputation

Ultimately, the Single Audit ensures public funds are spent responsibly and transparently.

Who is required to have a Single Audit?

As of October 2025, any non-federal entity—including nonprofits, universities, hospitals, and local governments—that expends $750,000 or more in federal awards during a fiscal year must undergo a Single Audit. This threshold will increase to $1 million for fiscal years ending on or after September 30, 2025, reducing the burden on smaller entities while maintaining oversight of larger, higher-risk grantees.

The threshold applies to total federal expenditures, not individual awards. Subawards and pass-through funds all count toward this total.

What’s the difference between a recipient, subrecipient, and contractor?

When a federal agency awards a grant, it places its trust and funds in the hands of the nonprofit, which is officially referred to as the Prime Recipient. This recipient is now 100% accountable for every dollar and every project goal.

However, complex programs are rarely executed by one organization alone. Complex Recipient nonprofits might need to partner with other organizations to deliver services or secure resources.

The moment a recipient decides to pay one of these outside entities with federal grant money, they must make a critical classification. Understanding these functions (and noting them on your audit paperwork) is critical. Here are the roles to remember:

Recipient (Prime Recipient): Receives federal funds directly from an agency and is responsible for programmatic and financial compliance.
Subrecipient: Receives a subaward from a recipient to carry out part of a program and may also require a Single Audit if their federal expenditures exceed the threshold.
Contractor (Vendor): Provides goods or services for the recipient but does not perform programmatic functions. Contractor payments are not subject to Single Audit requirements, though procurement rules still apply.

Misclassifying these relationships is one of the most common Single Audit findings, so ensure your team understands these roles.

How should grantees select an auditor?

Choosing your auditor is one of the most important procurement decisions your organization will make. You aren’t just hiring an accountant to check your math; you are hiring a technical expert to test your compliance with the complex federal regulations.

Furthermore, a low-quality audit that is late or gets rejected by the government can put your organization in “high-risk” status and jeopardize future funding. A good auditor, on the other hand, can be a vital, long-term partner in strengthening your internal controls.

When selecting an auditor, follow these best practices:

Develop a clear statement of work and timeline
Issue a formal Request for Proposals (RFP)
Evaluate bids based on experience and qualifications—not just price
Ensure the auditor is independent and qualified in Single Audits

Also, remember that auditors who have prepared an organization’s indirect cost proposal or cost allocation plan cannot perform the audit due to conflict of interest.

Where and when do I submit my Single Audit Report?

Completed audit reports must be submitted to the General Services Administration’s Federal Audit Clearinghouse (GSA FAC) within the earlier of:

30 days after receiving the auditor’s report, or
Nine months after the end of the fiscal year.

Late submissions can delay reimbursements, trigger added scrutiny, or jeopardize future funding eligibility.

Never miss a compliance update! Get started with our Single Audit Information module. Click to access now.

Federal Grant Audit Checklist

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Financial & Compliance Documentation

Are financial statements prepared in accordance with GAAP?

Do you have a complete Schedule of Expenditures of Federal Awards (SEFA) that aligns with your general ledger?

Are supporting documents—like invoices, receipts, and contracts—organized and accessible?

Have you documented internal controls to prevent fraud and misuse?

Are all account reconciliations current and reviewed regularly?

Resource Management

Are all costs charged to federal awards allowable, reasonable, and necessary under 2 CFR §200.403?

Can you provide accurate time and effort reports for employees working on federal programs?

Are payroll allocations supported by certifications or system-generated reports?

Do you have a process for reviewing indirect cost rates and ensuring alignment with approved cost allocation plans?

Procurement & Subrecipient Monitoring

Does your procurement policy comply with 2 CFR §200.317–§200.327?

Can you provide records of competitive bids or sole-source justifications?

Have you verified subrecipient eligibility and issued compliant subaward agreements?

Do you monitor subrecipients through reports, site visits, or reviews?

Are there procedures for addressing subrecipient audit findings?

Reporting & Record Retention

Are all financial and performance reports accurate and submitted on time?

Are reports reviewed and reconciled before submission?

Do you retain records for at least three years after final reporting per 2 CFR §200.334?

Are electronic records securely stored with restricted access?

Completing this checklist not only helps you prepare for your next audit—it reinforces sound financial management and positions your organization for continued federal funding success.

Best Practices for Managing Federal Grant Audits

A checklist is only one part of audit readiness. Long-term success depends on strong systems, clear communication, and an organizational mindset built around compliance.

Best practices for audit readiness (as explained below)

1. Implement a Culture of Compliance

Move beyond “audit season” thinking. Build compliance into daily operations across departments—from finance to program delivery. Maintain current policies, update documentation regularly, stay updated on federal grant news, and discuss compliance as part of routine reviews. Also, ensure your grant management tech is compliant by working with product experts.

When compliance is continuous, you’ll always be audit-ready rather than scrambling at the last minute.

2. Embrace Technology for Efficiency

Manual spreadsheets can’t keep pace with today’s complex grant environment. They are prone to typos, broken formulas, and version-control nightmares. More importantly, they lack the clear audit trail required to show auditors who approved an expense and when. This makes it incredibly difficult to prove you have strong internal controls.

Investing in a dedicated fund accounting or grant management system is a cornerstone of modern grant stewardship. These tools are designed to enforce compliance, streamline the process of tracking expenses by specific grants, prevent staff from accidentally coding a cost to the wrong award, and can generate accurate, real-time reports (like the SEFA).

Track expenses by grant
Automate reports
Flag unallowable costs
Centralize key records

This technology isn’t just a time-saver; it’s a tangible demonstration to your auditor that your controls are systematic and reliable.

3. Conduct an Internal Mock Audit

The worst time to find a weakness is when the external auditor is sitting in your office! Conducting a “mock audit” or internal self-assessment several months before the real one is the single best way to ensure a “no surprises” experience. Have a staff member—ideally one who is independent of the day-to-day grant accounting—use the official Compliance Supplement to test a sample of transactions.

Review your procurement files, timekeeping records, and subrecipient monitoring checklists. Are the required documents actually there? Is the math correct? This process gives you invaluable time to identify and implement corrective actions for any issues you find. Walking into an audit with a problem you’ve already identified and started fixing is far better than being caught unaware.

4. Focus on the Human Element

A successful audit depends as much on communication and organization as it does on documentation. Your relationship with your auditor should be professional and transparent, not adversarial. Remember, they are on a tight deadline, and a disorganized client costs them time, which can increase your audit fees and strain the relationship.

The key here is to be proactive. Reach out early to clarify timelines and expectations. When they send the “Prepared by Client” (PBC) list, provide all requested materials promptly and in an organized digital format. Also, if you know there’s a problem (e.g., you discovered a misspent cost), don’t hide it. Disclose it proactively, along with the corrective action plan you’ve already put in place. This transparency builds trust and signals that you are a competent, responsible steward of federal funds.

Preparing for a federal grant audit doesn’t have to be daunting. By understanding the Single Audit process, maintaining organized documentation, and promoting a culture of compliance, your organization can approach audits with confidence.

Audits aren’t just a compliance requirement—they’re an opportunity to demonstrate accountability and strengthen your organization’s reputation.

About the Author

Erin Murphy

Erin Murphy, MBA, is the Vice President of Marketing at Thompson Grants, where she leads strategic initiatives to expand the organization’s reach and impact. She leads initiatives that connect grant professionals with expert guidance, training, and tools designed to simplify compliance and strengthen funding strategies. Erin combines her background in marketing with a passion for supporting nonprofits, governments, and institutions as they navigate the complex world of grants management.

You’ve got federal funds—we’ve got your back. Join the Single Audit Information Service and turn compliance from stressful to second nature. Click to start your trial.

by Erin MurphySeptember 18, 2025

Nonprofit Organization Financial Grant Resources: A Guide

Grants offer a powerful way for nonprofit organizations to advance their missions, but they are much more than just another source of funding. Beyond providing essential financial support, securing a grant lends credibility to your work and increases your visibility among stakeholders. Plus, grants can provide a stable foundation for financial sustainability and help diversify your revenue streams, unlike individual donations or earned income, which often fluctuate.

However, this stability comes with expectations. Successfully winning and managing grants requires significant effort, a clear strategy, and a firm commitment to compliance. This guide will walk you through the resources and best practices needed to navigate the grant landscape effectively.

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Types of Grants and Funding Sources

Navigating the grant landscape begins with understanding the different types of funders and the grants they offer. Each source has unique motivations, requirements, and benefits, so knowing where to look is key to building a successful grant strategy. The four primary sources of grant funding for nonprofits are government agencies, private foundations, corporations, and community foundations. Let’s explore these deeper:

Government grants are available at the federal, state, and local levels. These grants use public funds to address specific societal needs, from public health to infrastructure. Federal grants, often found on platforms like Grants.gov, are typically large but come with strict compliance and reporting rules. State and local grants are usually smaller and more focused on regional issues, but they still demand rigorous oversight. While complex, government funding can provide significant, long-term support for programs that align with public priorities.
Private foundations are non-governmental entities established to support charitable activities via grants. This category includes independent foundations (often funded by a single family, like the Bill & Melinda Gates Foundation), which pursue specific missions, and operating foundations, which run their own charitable programs. Private foundations offer more flexibility than government grants and often seek innovative solutions to social problems. Building relationships with program officers is often crucial for securing funding.
Corporate giving programs are managed by for-profit companies as part of their corporate social responsibility (CSR) initiatives. Funding priorities are frequently aligned with the company’s industry, values, or geographic footprint. These grants may come with co-marketing opportunities and employee volunteer engagement, offering benefits beyond just financial support.
Community foundations and regional funds pool donations from various sources to support a specific geographic area. They possess deep knowledge of local challenges and award grants to nonprofits addressing those needs. For organizations with a strong local focus, community foundations are an excellent resource, as they are invested in seeing their immediate area thrive.

List of Key Financial Grant Resources for Nonprofits

Finding the right grant opportunities requires knowing where to look. The internet is filled with databases and directories, but a targeted approach will save you time and increase your chances of success. That’s why we’ve curated a list of essential resources, from comprehensive federal portals to niche foundation directories, designed to help you find funding that aligns with your mission.

Featured Resource: GrantScape

GrantScape brings unparalleled advantages to nonprofits searching for funding. First and foremost, GrantScape helps you uncover new funding opportunities by offering the most comprehensive and up-to-date grant database available. Its powerful filters let you customize your grant alerts so you can choose what types of grants you want to see and how often you’re notified—and only the most relevant opportunities get delivered directly to your inbox.

What truly sets GrantScape apart is its level of detail: it covers far more data points and grant opportunity details than any other source, helping you drill down to the grants that matter to you. Never miss a deadline again, thanks to automatic notifications for upcoming submission dates. Its robust search tools ensure you’re seeing the full landscape—not just a limited subset—broadening your access to available grants.

Plus, GrantScape’s save and share features make team collaboration simple: save opportunities, download details, and circulate them among stakeholders with ease. You’ll gain access to elusive information on private funders, giving you deeper insights into potential funding sources.

Whether you’re just getting started or looking to refine your grant strategy, GrantScape makes it simple to identify the best-fit opportunities and move ahead with confidence.

Federal / Government Resources

Grants.gov

As the official, centralized portal for all U.S. federal grant opportunities, Grants.gov is an essential starting point for any nonprofit seeking government funding. It consolidates listings from every federal agency into a single, searchable database. You can search for grants by keyword, category, or agency and subscribe to receive notifications for new opportunities that match your criteria. Its true value lies in being a one-stop shop for the entire federal application process, from finding the announcement to submitting your final proposal.

SAM.gov Assistance Listings

The System for Award Management (SAM.gov) features Assistance Listings, the official catalog of all federal financial assistance programs. This resource goes beyond grants to include loans, insurance, and other types of support.

Nonprofits can use SAM.gov to research the full scope of federal aid available for their sector. By searching the listings, you can identify relevant programs, understand their objectives, and learn about eligibility requirements before a specific funding opportunity is even announced, giving you a strategic head start.

USA.gov Grants and Loans

For those new to federal funding, USA.gov provides a clear and simple guide to the landscape. It explains the different types of government funding and helps you determine if your organization is eligible.

While it doesn’t host applications itself, USA.gov serves as a trusted directory, leading you to official channels like Grants.gov. Also, it demystifies the complex world of federal aid and prevents nonprofits from falling for scams or misleading third-party sites.

Private and Foundation Resources

Candid’s Foundation Directory Online (FDO)

FDO is a premier subscription-based database for researching private foundations. It provides detailed profiles of U.S. foundations, including their giving priorities, past grantees, and key decision-makers.

Nonprofits use FDO to create highly targeted prospect lists by filtering foundations based on subject area, geographic focus, Form 990 data, and grant size. Its power is in the depth of its data, allowing you to move beyond basic searches and truly understand a funder’s patterns and preferences.

ProPublica Nonprofit Explorer

ProPublica’s Nonprofit Explorer is a free, searchable database of nonprofit tax filings. It offers a user-friendly interface for quickly looking up a foundation’s financial details, including total assets and annual giving. It’s a quick and efficient tool for conducting initial due diligence on potential funders or researching organizations similar to your own to see who is funding their work.

Community Foundation Locator

Hosted by the Council on Foundations, this directory helps you find community foundations serving your specific geographic area. These foundations focus on local needs and are often more accessible than large national funders. By using the locator to identify and research your regional community foundation, you can tap into a vital source of local support and build relationships with funders invested in your immediate community.

Corporate and Other Resources

Double the Donation

While primarily known for matching gift software, Double the Donation’s database is also a valuable resource for identifying corporate giving programs and volunteer grants. Many companies offer grants to organizations where their employees volunteer. Nonprofits can use this resource to discover new corporate partners and unlock revenue by encouraging their existing volunteer base to apply for these grants on their behalf.

Charity Navigator’s Corporate Giving Resources

Charity Navigator provides guidance and curated lists of top corporate social responsibility (CSR) programs. This resource helps nonprofits understand what motivates corporate funders and identify companies whose values align with their own mission. It’s a great tool for researching potential corporate sponsors and finding links to their giving program guidelines and application portals.

America’s Charities

This organization helps connect nonprofits with workplace giving campaigns. By becoming a member of America’s Charities, organizations gain access to a network of corporate partners and their employee engagement programs. This provides a streamlined way to receive funding from thousands of employees through payroll deductions, expanding your donor base and securing a consistent source of revenue.

Sector-Specific Resources

National Endowment for the Arts (NEA) Grants

The NEA is the primary federal agency supporting arts and culture organizations across the United States. Its website is the go-to resource for nonprofits in the arts sector seeking federal funding. The NEA offers grants for specific projects, from dance performances to public art installations, and provides detailed guidelines to help organizations prepare competitive applications.

National Institutes of Health (NIH) Grants

As the world’s largest public funder of biomedical research, the NIH is the essential resource for nonprofits in the medical and public health fields. Its website offers a comprehensive database of funding opportunities for research, training, and career development. Organizations can search for grants related to specific diseases or health topics and find extensive resources to guide them through the rigorous application process.

Chronicle of Philanthropy Grants Listings

The Chronicle of Philanthropy, a leading news source for the nonprofit world, maintains a regularly updated list of grant opportunities from major foundations and corporations. This resource is valuable for staying current on new funding initiatives and RFPs (Requests for Proposals). Subscribing to their updates ensures you are among the first to know when a new grant that fits your mission becomes available.

How to Choose the Right Grant Opportunities

Finding grant opportunities is only the first step; selecting the right ones is what leads to success. A disciplined evaluation process prevents wasted effort on applications that are a poor fit. Before you start writing, assess each opportunity against four critical criteria.

Ensure strong mission and program fit. The proposal must directly support your existing, board-approved programs and strategies. If you find yourself having to invent a new program just to qualify for the funds, it’s not the right grant. Chasing money that pulls you away from your core mission is a common pitfall that can strain resources and dilute your impact.
Honestly evaluate your capacity and compliance readiness. Do you have the staff bandwidth to manage the grant’s reporting requirements? Are your data collection and documentation systems prepared for the funder’s demands? Even a perfectly aligned grant can lead to failure if your organization lacks the internal capacity to manage it effectively.
Gauge financial alignment. You’ll need to scrutinize budget allowability and funding mechanics closely. Start by mapping your project costs to the funder’s categories, checking for disallowed expenses, and understanding any cost-share requirements or caps on indirect costs.
Conduct a quick time and return-on-investment (ROI) check. Estimate the hours required to write the proposal—typically 15-25 for foundation grants and over 80 for complex federal grants. Weigh that effort against your realistic probability of winning by reviewing the funder’s 990s to see their past grantees and average award sizes. This simple go/no-go decision will save your most valuable resource: time.

Best Practices for Managing Grant Funding

Strong post-award management ensures compliance, builds trust with funders, and sets the stage for future support. A structured approach from start to finish is key to navigating this process effectively.

Set up your grant management structure before the funds even arrive. Create restricted codes in your accounting system to track spending, build a reporting calendar with all due dates and owners, and clearly assign roles for the program lead, finance lead, and grant manager. Once the award is official, hold a kickoff meeting to review the project scope, budget rules, data collection plan, and any match or procurement requirements.

Also, be sure to implement firm spending controls and documentation practices. Require pre-approval for major costs, meticulously save all receipts and timesheets tied to grant codes, and separate financial duties to ensure accountability.

Monitor your budget closely with monthly reviews comparing actuals to projections, and track your burn rate to stay on course. If issues arise, proactive reporting with clear narratives and clean financials is crucial for maintaining funder confidence.

Grant Closeout Best Practices

Don’t drop the ball as you approach the grant closeout phase! Ensure your team:

Archives all records: Ensure that every document, receipt, report, and communication related to the grant is securely stored. This helps prepare your organization for future audits and simplifies information retrieval for renewals or new applications.
Holds a debrief meeting: Bring together your team to discuss what went well and what challenges arose during the grant period. Document these lessons learned to improve your processes for future funding opportunities.
Expresses gratitude to the funder: Send a thoughtful thank-you letter or email to show appreciation for their support. Highlight key outcomes from the grant and your plans for ongoing impact, strengthening the relationship for possible future funding.
Plans for next steps: Use the closeout phase to outline logical next actions, such as applying for renewal, seeking multi-year support, or exploring new funding partnerships based on your experience.

As you build your repertoire of nonprofit financial grant resources, keep in mind that new opportunities emerge every day. To stay updated, check out our Grants News and subscribe to Grants Compliance Expert. That way, you’ll never miss the perfect funding opportunity for your nonprofit, and you’ll have the tools needed to manage funding.

Discover the grants that help you grow with Grantscape! Click to start searching today.

by Erin MurphyAugust 27, 2025

Mastering Single Audit Requirements: An Essential Guide

If your organization receives a lot of federal funding, here’s something important to know: starting with fiscal years that begin on or after October 1, 2024, any group spending $1 million or more in federal awards will need to undergo a Single Audit (or, in some cases, a program-specific audit).

Think of the Single Audit as a financial “check-up.” It’s designed to make sure federal funds are being used properly and in line with program rules. This applies to a wide range of entities, including states, local governments, nonprofits, universities, and tribes. Federal financial assistance comes in many forms—grants, but also cooperative agreements, loans, commodities, insurance, and more—so it’s worth double-checking how your funding is classified.

Not every organization falls under the requirement (for example, some for-profits and international groups may be exempt), but award agreements will spell out exactly what’s expected. And even if you’re under the $1 million threshold, you still need to maintain good records and be prepared for possible reviews.

Single Audit Requirements FAQs

What Is a Single Audit?

A single audit is a rigorous review that combines a financial statement audit with an assessment of compliance with federal program requirements. It is required for any non-federal entity that expends $1 million or more in federal awards during a fiscal year for fiscal years starting Oct. 1, 2024.

The primary purpose of the single audit is to verify that federal funds are managed properly, spent in accordance with laws and regulations, and that the intended program objectives are met. This process ensures accountability and transparency, helping federal agencies confirm that recipients fulfill their obligations and uphold the integrity of federal programs.

Why Are Single Audits Important?

Single audits are essential for promoting accountability and transparency in the use of federal funds. Failure to complete a required audit can lead to serious consequences, including loss of current or future funding, repayment of improperly used funds, increased audit scrutiny and reputational harm with funders and stakeholders.

Thresholds and Triggers

The expenditure threshold applies to an organization that expends at least $1 million in total federal funding within a fiscal year, not to each grant individually. This threshold is based on an entity’s fiscal year:

For January–December fiscal years, the rule applies Jan. 1, 2025, onward
For July–June fiscal years, July 1, 2025, onward
For October–September fiscal years, Oct. 1, 2024, onward.

Entities should carefully review their fiscal year to determine whether their next audit is subject to the previous $750,000 threshold or the new $1 million requirement.

Who Performs a Single Audit?

A single audit must be conducted by an independent certified public accountant (CPA) with experience in federal grant auditing. The auditor is responsible for reviewing the organization’s financial statements, Schedule of Expenditures of Federal Awards (SEFA), internal controls and compliance with federal requirements. They identify major federal programs, issue findings and submit audit reports.

Meanwhile, the entity being audited must maintain complete and accurate records, prepare the SEFA, provide access and documentation to the auditor, respond to any findings, and ensure all required reports are submitted promptly to the Federal Audit Clearinghouse (FAC).

Single Audit Requirements to Know

Single audits must meet rigorous federal standards to ensure proper stewardship of federal funds. Key requirements include:

Governing Regulations: Audits are conducted under the authority of the Single Audit Act and the Office of Management and Budget’s (OMB) Uniform Guidance. Auditors must also adhere to the annually updated OMB Compliance Supplement, which provides detailed rules for auditors testing specific federal programs for compliance.
Scope of the Audit: The audit must cover the entity’s entire financial operations. This includes both a standard financial statement audit and a detailed compliance audit of federal program requirements to ensure funds were spent appropriately.
Major Program Determination: The auditor identifies “major programs” for in-depth testing. This selection is based on total expenditure levels and a risk assessment that considers program complexity, past audit findings and any federal oversight concerns.
Schedule of Expenditures of Federal Awards (SEFA): Your organization is responsible for preparing a SEFA, a comprehensive list of all federal awards expended during the fiscal year. This schedule must include Assistance Listing Numbers (ALNs), program names, award amounts and pass-through entity details.
Reporting Requirements: The final audit package is a comprehensive collection of documents. It must include the auditor’s opinion on the financial statements, a report on compliance and internal controls, the SEFA, a schedule of findings and questioned costs, and a corrective action plan for any identified issues.
Submission Requirements: The complete audit package and a Data Collection Form (DCF) must be submitted to the Federal Audit Clearinghouse (FAC) by the specified deadline. Copies must also be provided to any pass-through entities that awarded subrecipient funding.

Common Single Audit Findings

Understanding the most frequent audit findings can help organizations proactively address potential issues before they become compliance problems. These recurring deficiencies often stem from inadequate preparation, poor internal controls or misunderstanding of federal requirements.

Things that successful single audits can prevent, as explained below.

Inaccurate or Incomplete SEFA: The SEFA frequently contains errors such as missing federal awards, incorrect Assistance Listing numbers or unreported subawards to other organizations.
Late FAC Submission: Missing the Federal Audit Clearinghouse deadline typically results from delayed auditor work, poor project scheduling or inadequate coordination between the entity and its auditor.
Weak Internal Controls: Common control deficiencies include insufficient segregation of duties, undocumented financial processes and inadequate review procedures for federal expenditures.
Failure to Meet Program Objectives: Auditors often find spending that’s misaligned with stated program goals or evidence of missed performance milestones and deliverables.
Cybersecurity Deficiencies: Organizations frequently struggle with weak access controls, unencrypted sensitive data and inadequate information security policies.

Addressing these areas proactively can significantly reduce audit findings and demonstrate strong stewardship of federal funds.

Best Practices for Preparing for a Single Audit

Effective preparation for a single audit involves year-round organization, clear roles and diligent documentation. Focusing on a few core best practices will help ensure smoother audits and fewer findings.

Establish Strong Internal Controls

Strong internal controls are the backbone of audit readiness. Start by creating clear, written policies and procedures that cover tracking, reporting, and compliance. Designate a single audit coordinator who can serve as the central point of contact and keep everyone aligned. To reduce risk, separate key duties among staff so no single person controls an entire process. Finally, build in regular internal compliance checks to identify and resolve potential issues before they become problems.

Understand All Compliance Requirements

A successful audit starts with knowing the rules that apply to you. Stay informed of relevant regulations by reviewing grant agreements and the most recent OMB Compliance Supplement, which explains compliance requirements in detail. Determine your oversight or cognizant federal agency, since they may have specific requirements.

Maintain Accurate Financial and Program Records

Strong recordkeeping and effective tech is essential for passing an audit. Use separate accounts or fund codes for each grant, and document every expenditure and approval. Reconcile accounts regularly to catch discrepancies early and confirm that costs are allowable, allocable, and reasonable. For staff working on multiple programs, maintain clear time and effort reports so labor costs are properly supported.

Prepare the SEFA Early

Begin work on your SEFA well ahead of deadlines. List all direct and pass-through awards, including correct Assistance Listing numbers, award amounts, clusters and subrecipient details. Reconcile the SEFA with your general ledger and double-check for common errors like missing awards or incorrect numbers to avoid findings.

Use Thompson Grants’ Compliance Alerts

Written by leading experts in auditing, Thompson Grants’ Single Audit Information Service Module is the most extensive and easy-to-use guide of its kind that delivers detailed analyses of every aspect of single audit requirements and procedures, ranging from determining major programs, procuring an auditor, reviewing auditee reports, conducting site visits, and preparing auditor findings.

Wrapping Up

Preparing for a single audit doesn’t have to be overwhelming when you have the right strategies in place. By establishing strong internal controls, understanding compliance requirements, maintaining accurate financial records, preparing your SEFA early and leveraging Thompson Grants’ specialized compliance information, your organization can navigate the audit process with confidence.

Start by reviewing your current processes to identify areas for improvement, then implement systematic changes that strengthen your compliance framework year-round. Take advantage of available resources, expert guidance and compliance tools to ensure your organization is audit-ready. With proper preparation and the right support, you can transform single audit compliance from a challenge into a demonstration of your organization’s commitment to responsible stewardship of federal funds.

About the Author

Erin Murphy

by Erin MurphyApril 8, 2025

Online Grant Databases that Help Organizations Find Funding

From nonprofits to hospital systems, securing funding is an essential but ongoing challenge. The ability to deliver impactful programs, expand reach, and serve communities often hinges on finding grants that align with your organization’s mission and needs. Federal, state, local, and foundation grants offer solutions, but navigating various opportunities without the right tools can be overwhelming.

That’s where online grant databases come in. These powerful platforms streamline the search for funding by centralizing opportunities, offering robust filters, and tailoring results to help nonprofits find grants that best fit their mission.

Here are just a few reasons why online grant databases are game-changers for nonprofits seeking funding solutions:

Centralized Access: Discover countless grants in one place, rather than scouring multiple websites or contacts.
Timesaving Search Tools: Advanced filters help you sift through countless options quickly and zero in on those relevant to your nonprofit.
Up-to-Date Information: Many databases update in real-time to provide accurate and timely opportunities.
Niche Opportunities: Specialized platforms may highlight grants for specific industries, from education to health to sustainability.
Customized Features: Some tools offer tailored notifications, personalized dashboards, and even funder insights.

Whether you’re new to grant seeking or a seasoned nonprofit professional, the right grant database can make all the difference in how you find and secure funding.

Jump to:

The Benefits of Using an Online Grant Database
What to Look For in an Online Grant Database
The Best Online Grant Databases for Any Need

Stay compliant. Stay confident. Grant Compliance Expert has you covered with real-time insights. Click to get started.

The Benefits of Using an Online Grant Database

Online grant-finding databases are more than just search engines. They are critical tools that enable entities searching for federal funding to efficiently identify, qualify, and pursue funding opportunities. Below are key benefits of using these platforms:

Centralized Access to Opportunities. Instead of bouncing between websites or spending hours on email threads with potential funders, online databases consolidate information in one place. This makes it easy to discover various grants, from federal options to local foundation opportunities.
Streamlined Search Capabilities. Advanced search filters save time by helping you narrow results based on specific criteria like funding amount, application deadline, focus area, or organization size.
Frequently Updated Information. Online platforms are often updated promptly to include the latest funding announcements or adjust deadlines, ensuring nonprofits are always working with the most current information.
Better-Fit Grants. By refining searches and accessing detailed criteria, nonprofits are more likely to find opportunities that align with their mission and improve their chances of success.
Platform-Specific Features. Many grant databases offer customizable notifications or tools that allow users to save searches, track applications, and explore funder histories.
Access to Niche Opportunities. Some platforms specialize in niche areas, such as education, sustainability, or health, helping organizations find grants tailored to their unique focus.

What to Look For in an Online Grant Database

Not all grant databases are created equal. When choosing a platform, consider the following features to ensure you’re investing in a tool that aligns with your organization’s needs:

Cost-Effectiveness. Balance the platform’s subscription cost with its benefits. Free databases can work for some, but premium platforms often offer advanced tools and more comprehensive coverage.
Advanced Search Filters. Look for granular filtering options, such as location, funding amount, eligible applicants, and program area, to quickly identify relevant opportunities.
Consistently Updated Data. A great grant database reflects the latest funding opportunities, making it easier to track deadlines, eligibility changes, or new programs.
Alignment with Team Needs. Choose a tool that suits your team’s technical skills, grant-seeking expertise, and existing workflows. A user-friendly platform is often a better fit for smaller teams without dedicated grant writers.
Comprehensive Listings. The more comprehensive the database, the more opportunities you’ll have to find a perfect match. Platforms that consolidate federal, state, local, and private funding sources are especially valuable.
Support and Resources. Does the platform offer tutorials, guides, or customer support to help you make the most of its features? Having access to assistance when you need it can save time and frustration.

Investing in the right database ensures you’re not just navigating the world of grant funding but doing so efficiently and effectively.

The Best Online Grant Databases for Any Need

Online grant databases (as explained below)

GrantScape by Thompson Grants

GrantScape by Thompson Grants sets the gold standard as the most comprehensive and user-friendly platform for nonprofit grant seekers. With a reputation built on over 50 years of expertise, Thompson Grants continues to lead the field with cutting-edge tools tailored to organizations navigating federal funding.

What makes GrantScape the best online grant database?

Here’s what makes GrantScape stand out from the crowd:

Thompson Grants’ Trusted Reputation: With decades of experience, Thompson Grants is synonymous with excellence in grants management. Professionals across industries have relied on its expert resources to succeed.
Comprehensive Coverage Across All Levels: GrantScape covers federal, state, local, and foundation funding opportunities, making it one of the most diverse grant sources available.
Advanced Search Functionality: Customize your searches with filters based on location, funding type, eligible applicants, focus area, and more.
Personalized Alerts: Stay ahead of deadlines and opportunities with tailored notifications delivered straight to your inbox.
Intuitive User Interface: GrantScape’s platform is designed to be easy to use, even for those new to grant-seeking.
Detailed Funder Information: Access funder profiles to learn more about past grantmaking habits, application tips, and contact details.
Integrated with Other Thompson Grants’ Tools: Subscribers to the Grant Compliance Expert gain complimentary access to GrantScape as well as additional tools, templates, news, and expert analysis, providing a one-stop solution for grants management and compliance.

How to get started with GrantScape

Watch a Demo: See GrantScape in action through this recorded showcase.
Subscribe Today: Start leveraging GrantScape’s powerful features by subscribing here.

Other Online Grant Databases

When it comes to meeting specific needs for organizations, other grant databases can complement Grantscape’s comprehensive offerings. Here are some options to consider:

Federal Grants: Grants.gov

Grants.gov is the premier database for accessing federal funding opportunities across all sectors. It offers a centralized portal to explore grants from agencies like the Department of Education, Health and Human Services, and more. Best of all, it’s free to use, making it an essential tool for nonprofits seeking government funding.

Small Businesses: GrantWatch

GrantWatch specializes in grants for nonprofits working alongside small businesses or pursuing entrepreneurial ventures. Its subscription-based platform offers advanced search filters, including funding opportunities by state and industry focus, starting at $18 per week.

Environmental and Sustainability: Environmental Grantmakers Association (EGA)

EGA caters to environmental nonprofits by connecting them with funders who prioritize sustainability and conservation efforts. While access requires membership, the platform provides exclusive insights and networking opportunities to align nonprofits with eco-driven donors.

Health: NIH Grants

Focused on advancing health research and healthcare services, NIH Grants is a go-to resource for nonprofits in the medical space. It offers detailed funding opportunities through major institutes such as the National Cancer Institute. Access is free, but applications require technical expertise and compliance with NIH guidelines.

Education: Donors Choose

DonorsChoose is an innovative platform tailored for nonprofits and individuals supporting K-12 classrooms. It stands out by allowing educators to directly post project needs, with donors funding specific initiatives. There are no subscription costs, but the platform takes a percentage of donations to cover fees.

Foundation Grants: Foundation Directory (Candid)

Powered by Candid, the Foundation Directory provides detailed profiles of private foundations, including their funding priorities, typical grant sizes, and connections to past recipients. With subscription pricing starting at $49.99 per month, it’s a favorite for nonprofits seeking private grantmakers.

These specialized platforms can help organizations address niche funding needs while rounding out any organization’s grant-seeking strategy. That said, GrantScape remains the most versatile and user-friendly option for organizations aiming to streamline their grant management efforts. Its intuitive interface, competitive pricing, and robust database of grant opportunities make it the top choice for nonprofits of all sizes and missions.

Wrapping Up

Grant opportunities are abundant, but finding the right ones for your organization requires tools that simplify the process and improve results. Comprehensive databases of fundraising opportunities are indispensable resources for organizations seeking to secure funding efficiently while minimizing the complexity of the search.

While many platforms offer valuable features, Grantscape by Thompson Grants stands out as the most comprehensive, user-friendly, and effective solution for organizations of all sizes and sectors. With Grantscape, organizations can take the guesswork out of grant-seeking and focus more on advancing their mission.

Take the next step in your grant search today. Subscribe to Grantscape or explore other featured platforms to find the opportunities that best fit your organization’s needs.

Empower your organization with the resources it needs to thrive—because securing funding shouldn’t feel impossible.

About the Author

Erin Murphy

by Erin MurphyMarch 18, 2025

Grant Management: 6 Essential Best Practices to Know

Did you know that approximately 30% of U.S. nonprofits receive funding through government grants? For these organizations, grants represent a vital lifeline, enabling them to launch new programs, strengthen communities, and scale their missions. However, receiving a grant is just the beginning. Along with this crucial funding comes a complex web of stipulations, reporting requirements, and compliance expectations to ensure the sustainability of future funding opportunities.

Navigating these complexities isn’t just important; it’s essential. Missteps in federal grant management can lead to penalties, revoked opportunities, or even a loss of credibility. To help you make the most of your federal funding while avoiding common pitfalls, we’ll walk you through six grant management best practices that every nonprofit leader and grant manager should know. Whether you’re a seasoned professional or new to the world of federal grants, these insights are designed to elevate your grant management strategies and help you achieve success.

Grant Management FAQs

What is grant management?

Grants management refers to the structured process of overseeing and administering grants, ensuring that the funding serves its intended purpose while meeting all compliance and reporting requirements. For recipients, it’s much more than simply receiving funds; it’s a continuous responsibility that involves careful planning, execution, and evaluation at every stage. Whether for nonprofit organizations, educational institutions, or government agencies, effective grant management is critical to achieving program goals and maintaining trust with funding sources.

For grant seekers, the federal grant management process follows a lifecycle. It starts with identifying projects aligned with the goals of potential funders and researching funding opportunities. Once a suitable grant is identified, organizations prepare and submit applications. Following approval, the project is implemented, and funding is managed according to the grant’s stipulations. Closing out the grant involves detailed reporting. Each stage requires precision and thorough documentation to meet funder expectations and sustain future opportunities.

Meanwhile, grantmakers focus on creating applications, selecting impactful proposals, and refining processes. By understanding the distinct roles of stakeholders, the grants ecosystem fosters collaboration and maximizes funding’s value.

The lifecycle of a grant (as explained below)

Why does grant management matter?

Effective federal grant management ensures compliance and reduces risk. Adhering to regulatory requirements helps organizations avoid penalties and retain funding credibility. Meeting these standards also builds trust with funders. A strong reputation paves the way for long-term partnerships and future funding opportunities.

Grant management also improves financial management by offering clear insights into budgets and funding allocations. Streamlined systems reduce administrative overhead, allowing teams to focus on their mission. Measuring impact through data provides proof of success for funders while identifying areas for improvement. Ultimately, grant management amplifies an organization’s effectiveness and its ability to achieve meaningful change.

What are the different types of grants?

Grants fall into two main categories: federal and private. Federal grants are provided by the U.S. government and governed by guidelines like Uniform Guidance (2 CFR Part 200). These grants often involve strict restrictions and high levels of accountability, with recipients subject to audits if spending exceeds $1,000,000 annually.

Private grants, offered by foundations or corporations, typically allow more flexibility while tailoring processes and requirements to funders’ priorities. However, both federal and private grants require accountability, compliance, and regular reporting. Strong management ensures funds are used effectively regardless of the grant’s source.

Federal Grants

Governed by standardized regulations. These regulations ensure a consistent process for grant administration, providing clarity but also demanding rigorous compliance.
Subject to audits for high funding levels. Audits help verify appropriate fund usage, making documentation and financial oversight critical.
Restricted primarily to specific project goals. For example, if funding is designated for infrastructure, it cannot be redirected to unrelated operational costs.

Private Grants

Requirements vary by funder. Some private funders may focus on specific areas like education or healthcare, while others support broader initiatives.
More flexible funding for broader needs. Organizations can often allocate private grants to areas like staff training or equipment upgrades that align with their mission.

Shared Traits

Both grant types demand strong accountability, requiring accurate reporting to demonstrate proper fund usage and impact.
Financial oversight is critical to avoid mismanagement or non-compliance issues, ensuring all expenditures directly benefit the intended goals.
Adherence to guidelines builds trust with funders, whether they are government agencies or private entities, ensuring the sustainability of future funding opportunities.

Grant Management Best Practices

Start your grant management efforts strong with these tips:

Hire a grant manager

A skilled grant manager is indispensable for successful funding efforts. The role includes overseeing the grant process and requires key competencies:

Organizational skills for managing timelines and documentation.
Knowledge of compliance requirements.
Financial expertise for budgeting and expense tracking.
Communication skills for coordinating with teams and funders.

For in-house hiring, look for candidates with relevant experience in grant administration. They offer the advantages of a dedicated approach but require investment in training and benefits. Conversely, outsourcing to seasoned consultants may be more cost-effective and provides access to specialized expertise, though it involves less day-to-day involvement. The choice depends on your organization’s size, budget, and goals.

Leverage the best grant management tools

The right tools can streamline grant management while reducing errors. Grant tracking software (e.g., AmpliFund) consolidates data and tracks deadlines, ensuring compliance. Budgeting tools, such as QuickBooks, manage funding allocations effectively.

Document management systems (e.g., Dropbox) ensure secure storage of important files, while compliance tools (e.g., Compliance Expert) simplify adherence to funding requirements. Platforms like GrantScape aid in researching and developing competitive proposals. Investing in these solutions not only optimizes processes but also enhances tracking, compliance, and overall outcomes.

Train your Team

Training your team elevates grant management by reducing errors and fostering accountability. Use reputable materials, like those from Thompson Grants, to ensure accuracy. Conduct ongoing education to keep up with evolving regulations and tools.

Customized training meets each team member’s needs—for example, financial staff can focus on budgeting compliance, while program managers can hone metrics tracking. Offer both structured sessions (workshops, webinars) and self-paced resources (online courses, guides) to ensure comprehensive and flexible learning.

Adopt a compliance-first mindset

A compliance-first mindset protects funding and credibility. Stay informed on the latest updates and prioritize compliance at every organizational level to ensure commitment from all staff members.

Establish internal controls by creating processes for approval, checks, and accountability. Timely, accurate reporting is also crucial; a simple solution is a calendar to track deadlines. These practices reduce risks and build funder trust for future opportunities.

Monitor grant performance

Tracking grant performance ensures goals are met while building funder confidence. Set performance metrics aligned with your proposal’s objectives. Use tools to monitor progress and collect data consistently.

Regular check-ins help your team address challenges, refine strategies, and improve outcomes. Being prepared for evaluations and audits by maintaining thorough documentation further reinforces compliance and trustworthiness.

Maintain positive relationships with funders

Strong relationships with funders foster trust, leading to future funding opportunities. Align expectations early by discussing goals and timelines. Communicate proactively through regular updates to show value and transparency.

Treat funders as collaborators rather than simply financial supporters. By being accountable and open about performance, your organization can cultivate partnerships that extend well beyond a single grant.

Wrapping Up

Effective grants management underpins your organization’s ability to secure and sustain funding. From hiring a grant manager and using advanced tools to prioritizing training, compliance, and performance tracking, these best practices set you up for success. Maintaining positive funder relationships further bolsters your long-term funding potential.

To get started, evaluate your current grant management processes and identify areas for improvement. Resources like Grants Compliance Expert can help you stay compliant and optimize funding strategies. By taking small, actionable steps, your organization will strengthen its federal grant management and achieve its mission more effectively.

Maximize your funding and minimize your mistakes. Thompson Grants' Grants compliance expert simplifies grants compliance from pre-award to audit. Click here for a free trial

About the Author

Erin Murphy

by Erin MurphyFebruary 27, 2025

Mastering Grant Compliance: An Ultimate How-To Guide

Navigating the complexities of grant compliance is no small task. For organizations receiving grants, it’s crucial to adhere to regulations and requirements to ensure continued funding, reduce risks, and avoid penalties. However, with shifting priorities under the new administration, staying compliant can feel like a moving target.

This guide will walk you through the fundamentals of successful grant compliance, including:

Grant Compliance FAQ

Best Practices for Ensuring Grant Compliance

How to Find Grants Compliance Resources

by Timika RileyAugust 11, 2023

Thompson Grants Lifecycle Support & Training

It is essential for federal grant managers to have a deep understanding of the grant lifecycle because it enables them to effectively manage every stage of the process, from grant application to closeout.

In federal grant management, the pre-award stage refers to the period before a grant is awarded. During this stage, potential grant applicants research grant opportunities, develop their grant proposal and submit their application to the funding agency. Thompson’s Federal Grants Development module is designed to help grant professionals find sources for federal funding, develop competitive proposals, and take the steps needed to comply with federal grant rules.

The post-award stage refers to the period after a grant is awarded. During this stage, grantees execute their program or project, manage the grant’s budget, and comply with all regulations and reporting requirements outlined in the Office of Management and Budget’s uniform guidance. Many grant professionals believe the post-award stage requires the most significant investment in staff training and development. This includes training on budget management, reporting requirements, compliance monitoring, and audit preparation. The Thompson Grants’ Federal Grants Management Module is designed to help your organization manage its grant awards, ensure they meet regulatory requirements, and manage their grants effectively.

For those seeking federal grants, it’s crucial to understand the grant lifecycle from start to finish. Luckily, Thompson Grants has been a trusted resource in grant compliance since 1972. With products and services covering the entire grants lifecycle, from pre-award planning to post-award management, we can help you navigate the tricky waters of federal grants. Understanding each process step and the requirements outlined in the uniform guidance is crucial to successful grant applications. Don’t let the complexity of the grants process keep you from securing funding — trust in Thompson Grants to help you succeed.

Please note: This blog post is not official or legal guidance. Recipients should consult the federal awarding agency regarding whether the Uniform Guidance applies to a particular federal award. Subrecipients should consult with the pass-through entity. Thompson Grants is not a grantmaking organization and does not award grants.

by Timika RileyAugust 8, 2023

Effectively Training Your Higher Education Staff on Grant Rules and Regulations

Compliance with federal governmentwide grant requirements and awarding agency policies and directives are critical for institutes of higher education (IHE). These grants often provide institutions with essential funding for research, student support services, and more. Failure to comply with the terms and conditions of these grants can potentially lead to severe consequences, including the repayment of funds and legal action. That’s why all staff members and faculty involved in grant management should undergo training and stay up-to-date to maintain compliance. IHEs often receive awards from multiple agencies, which necessitates keeping abreast of the requirements and policies of each funding agency. A comprehensive training program can offer both new and experienced members of your college or university the tools they need to succeed when implementing your programs using federal grant funding.

Be aware that managing a grant is not solely the responsibility of the IHE accounting or financial department or program officer. Numerous participants contribute to overseeing a grant-awarded project or program, including sponsored program administration, research administration, budget preparers, project managers, and more. In larger institutions, department chairs also hold a crucial role in determining the level of staff involvement in research and development. They also play a vital role in securing seed funding for faculty to compete effectively for external funding. In smaller institutions, academic deans often take on this responsibility. Ensuring compliance is a multifaceted effort that involves various departments.

For IHEs that receive federal funding through Title IV, effectively overseeing financial reporting and recordkeeping can be a top priority. These funds significantly impact the institution’s budget because they represent a substantial source of revenue. They support various research projects, educational programs, and services, including student financial aid, academic support services, and institutional infrastructure. Failure to comply with Title IV regulations can lead to penalties, including fines, sanctions, or loss of access to these funds.

For IHEs that receive Department of Education grant funding, here are some key considerations and programs:

Drug-free schools and campuses regulations: IHEs must certify that they have implemented programs to prevent the use of illicit drugs and the abuse of alcohol by students and employees.
Free inquiry rule: IHEs must offer First Amendment protections and take action to prevent discrimination.
Higher Education Emergency Relief Fund (HEERF) program: Many IHEs received greatly needed COVID-19 emergency relief funding through HEERF and are continuing to take steps to manage these funds effectively.
Federal mandates: IHEs must comply with mandates from the Department of Education and other federal agencies under various laws.
Emergency Assistance to Institutions of Higher Education: This program provides emergency assistance to institutions and students and has its compliance requirements.
Title III Part A Programs – Strengthening Institutions: This program helps IHEs to become self-sufficient and expand their capacity to serve low-income students by providing funds to improve and strengthen their academic quality, institutional management, and fiscal stability.
Predominantly Black Institutions Program: IHEs must meet basic and program-specific eligibility requirements to qualify for funding under this program.
Educator Preparation Program: IHEs offering educator preparation programs must comply with state-specific regulations, including licensure endorsement requirements.

Another vital agency that awards grant funds to IHEs is the National Institutes of Health (NIH) within the Department of Health and Human Services. NIH is crucial in advancing scientific research and promoting educational opportunities for students. In addition to federal statutes, regulations, and appropriations acts, IHEs must adhere to ethical guidelines to ensure that research is conducted safely and responsibly and that the work is impactful and trustworthy.

Register for the Virtual Federal Grants Forum for Institutions of Higher Education: September 13-14, 2023

Various tools and resources help grantees stay in compliance, such as the HECA Compliance Matrix. This helpful tool highlights critical federal laws and regulations that colleges and universities must follow to ensure they operate within legal limits. Understanding the intricacies of these laws can be challenging, but with the Compliance Matrix, it’s all laid out in an easy-to-read format, complete with concise summaries of each requirement. Aside from online tools, customized training programs are the most effective way to ensure your institution maintains compliance. Through targeted grants training, teams can become more adept at understanding and adhering to complex regulations, enabling them to build more efficient systems and processes. Not only does this result in better compliance with grant guidelines, but it can also lead to more successful grant applications. Investing in customized grants training for your team can help you leverage these benefits and successfully manage your grants program.

By taking advantage of customized, expert-led grants compliance training for your IHE staff from our experienced consultants here at Thompson Grants, you can guarantee that your institute is one step ahead in meeting its obligations and furthering its mission. Our training provides an easy way to bring your employees up to speed on critical information, such as key requirements and guidance for compliance with applicable laws and regulations – all while providing support along the way.

¹US Department of Education (ED). (2023, March 13). President’s FY 2023 budget request for the U.S. Department of Education. Home. https://www2.ed.gov/about/overview/budget/budget23/index.html

by Timika RileyJuly 20, 2023

Mastering Grant Compliance in 2023: A Must-Have Resource Guide and Training Opportunities for Federal Grant Managers

Federal grant management can be complex and challenging, requiring grant managers to juggle multiple tasks, follow strict guidelines, and stay current on the latest regulations. Whether you’re a seasoned professional or just starting out, it’s essential to have access to the best resources to help you navigate this ever-changing landscape. In this blog post, we’ve compiled a list of some top resources for federal grant managers across all professional levels. From online training courses to networking opportunities, these resources will help you excel in your role and achieve great success.

Grant management software: Grant management software is designed to help entities manage their grant-funded projects more efficiently. It provides tools and features for every stage of the grant lifecycle, from application and proposal writing to post-award reporting and compliance. Grant management software helps grant managers streamline budgeting, financial reporting, project tracking, and performance evaluation tasks. The software also helps organizations comply with grant regulations by providing tools for monitoring and reporting on grant activities. Overall, grant management software is a valuable tool that helps organizations optimize their financial and administrative processes and successfully oversee their programs and projects. Amplifund and eCivis are two grant management software available to help federal grant managers from all organizations and federal entities manage every phase of the grant management process.
Grant management checklists: Grant management checklists are detailed lists of tasks and activities that grant managers must complete to ensure compliance with grant regulations and guidelines, successful project implementation, and timely reporting. These checklists may include specific deadlines, required documentation, and other essential details related to the grant. Thompson Grants has several checklists that can be helpful during all phases of the Grants lifecycle. You can use the proposal checklist, designed to help managers prepare for submission and avoid errors in the pre-award stage, and the audit checklist in the post-award stage, which can help promote a successful audit.
Templates and sample documents: Templates and sample documents are vital to compliance success in federal grant management because they provide standardized formats and guidelines for creating grant-related documents such as budgets, project plans, progress reports, and compliance checklists. Using templates and sample documents can help ensure that grant managers produce high-quality, accurate, and compliant documents that meet the funding agency’s requirements. They also can save time and reduce the risk of errors by providing a pre-built structure for the document, eliminating the need to start from scratch. Several templates, worksheets, and other resources are available on the Thompson Grants tools and resources page.
Professional networks: Professional networks are vital to encourage opportunities for networking, professional development, and access to industry-specific resources and information. By joining such a network, grant staff can connect with others in their field, share knowledge and best practices, and build relationships with potential partners, collaborators, and mentors. Some examples of these networks include the Grant Professionals Association (GPA), which provides networking opportunities, educational resources, and a certification program for grant professionals, and the National Grants Management Association (NGMA), which offers training, certification, and advocacy for grants managers and administrators. Other examples include local grant-writing associations, nonprofit management organizations, and online communities focused on grant management and fundraising.
Training and professional development opportunities: Continuing education and professional development can help even the most seasoned grant managers stay up-to-date on best practices, new regulations, and emerging technologies. This may include attending conferences, webinars, or training sessions. Thompson Grants offers various in-person and virtual federal grants training programs that have helped thousands of recipient organizations protect their funding, stay in compliance and meet the requirements for federal agencies, pass-throughs, recipients, and sub-recipients.
Grant management consultants: Grant management consultants provide specialized expertise and guidance to entities involved in the federal grant lifecycle. They can work with entities of all sizes and across various industries to help them develop and implement best practices for grant management, ensure compliance with regulations, and optimize their internal processes. Grant management consultants can offer various services, including grant writing assistance, program planning and development, financial management and reporting, performance measurement and evaluation, and compliance monitoring. In some cases, hiring a consultant may be the most efficient way for a seasoned grant manager to complete a project. Consultants like the Bruman Group, a nationally recognized federal grant management consultant, can provide specialized expertise, offer fresh perspectives, and help streamline processes.

In conclusion, staying compliant with federal grant regulations is essential for the success of any grant-funded project. Grant managers can benefit from various resources, including checklists, templates, professional networks, and grant management consultants. Additionally, Thompson Grants offers an extensive selection of resources that cover every stage of the grants lifecycle, from pre-award through closeout. These resources can help grant managers navigate the complex landscape of federal grants, identify funding opportunities that align with their organizational goals, and ensure compliance with regulatory requirements throughout the entire grant lifecycle. By leveraging these resources, grant managers can optimize their processes, increase their chances of success and make the most of their awarded funding.

Navigate Grant Compliance with Ease – Start Your Free Trial of Thompson Grants Compliance Expert Now!

Please note: This blog post is not official or legal guidance. Recipients should consult the federal awarding agency regarding whether the Uniform Guidance applies to a particular federal award.

Subrecipients should consult with the pass-through entity. Thompson Grants is not a grantmaking organization and does not award grants.

by Timika RileyJuly 18, 2023

Unlocking the Secrets of the Uniform Guidance: The Often-Overlooked Allowable Cost for Federal Grants Training

Many nonfederal entities may focus on securing federal financial assistance and executing their grant-funded project. However, an often-overlooked cost principle in the uniform guidance can significantly impact an organization’s success in the grant award lifecycle – using grant funds as an allowable cost for staff training and professional development.

By investing in staff training, entities can improve their compliance with grant regulations, optimize their grant management processes, limit risks, and ultimately increase their chances of success in securing future grant funding. Let’s explore the importance of staff training as recipients aim to progress through the federal grants lifecycle successfully and how nonfederal entities can leverage federal grant funds to invest in their staff to serve the public through their grant-funded projects better.

According to the Subpart E cost principles of the uniform guidance (2 C.F.R. Part 200), the cost item provision for memberships, subscriptions, and personal activity costs at §200.454 states: ”the cost of a nonfederal entity’s subscription to business, professional, and technical periodicals are allowable,” adding that “the cost of training and education provided for employee development is allowable.”

Of course, you should check with your program director, finance officer, or awarding agency to ensure no restrictions in the approved grant budget or the award documents preventing such subscriptions or training. If subscriptions or training are not covered under your approved budget, you may request a budget amendment or check to determine if these costs can be included within your indirect costs pool.

Above all, consider that a better-trained staff can encourage improved award administration and fewer audit findings and/or risks of improper payments, which could threaten access to current or future federal funding for your programs.

In conclusion, this often overlooked provision related to training is pivotal for entities seeking to maximize their success in the grant award lifecycle. By leveraging federal grant funds to invest in staff training, organizations can improve compliance with grant regulations, optimize grant management processes, and enhance their capacity to secure future grant funding. With Thompson Grants, federal grant professionals can benefit from expert training options, including Federal Grants Forums, workshops, eLearning courses, webinars, and custom group training programs. These resources help your team stay compliant and provide valuable continuing education credits, allowing your organization to excel in the competitive world of grant funding. If you’re considering a Thompson Grants subscription or training program, remember that you can charge the cost to a federal grant, making it even more accessible for your organization. Don’t ignore this important provision; it can help you gain training opportunities to propel your organization to new heights in federal grant management.

Additional Resources:

Intro To Indirect Cost Recovery Webinar

The Dos and Don’ts of Cost Allowability

This blog post is not official or legal guidance. Recipients should consult the federal awarding agency regarding whether the Uniform Guidance applies to a particular federal award. Subrecipients should consult with the pass-through entity. Thompson Grants is not a grantmaking organization and does not award grants.